Jobs Listing

The Coordinator is a fund-raising professional responsible for staffing one or more of the divisions within the campaign. This includes working with the Directors, Boards, and volunteers to plan and carry out campaign strategies and meet campaign goals and objectives.

Reports directly to the Director of Development. This position is responsible for the day to day coordination of volunteers and may include the supervision of support staff positions.

ROLES & RESPONSIBILITIES:

Fund-Raising

• Assists in developing and implementing the overall campaign plan.
• Prepares analyses on assigned division and prepares and implements plans for cultivation and solicitation.
• Implements a tracking/monitoring system for assigned division(s); regularly updates account information and prepares ongoing evaluations.
• In conjunction with campaign volunteers, is responsible for preparing and implementing division campaign plans and strategies in accordance with the Campaign objectives, plan and timetable.
• Conducts or reviews research on prospective donors; develops and recommends approach strategy including setting dollar and/or participation goals.
• Works closely with accounts and volunteers to develop plans, set goals, monitor activities, identify problems, and prepare action plans to resolve problems; prepares regular progress reports and overall evaluations.

Volunteer Support

• Provides fund-raising support to senior volunteers throughout the campaign by attending calls.
• Provides information, fund-raising expertise, and advice on planning and coordination of campaigns to Campaign Chairs, committees and canvassers to assist them in the management of their campaigns.
• Provides training/information to volunteers as required.
• assists with volunteer recruitment, orientation and evaluation.
• Performs other duties related to the qualifications and requirements of the job.

DECISION MAKING:

Makes decisions requiring judgment in organizing and analyzing data, in communicating with volunteers and donors and  in developing recommendations, proposals and approaches affecting donor cultivation solicitation and recognition.

CONSEQUENCES OF ERROR:

Inappropriate procedures, incorrect information, lack of foresight or confidentiality could lead to the alienation of donors, embarrassment to the organization and it’s senior officials and volunteers and the possible loss of credibility.

QUALIFICATIONS & REQUIREMENTS:

• University graduation in an applicable discipline with at least three to five years related experience or an equivalent combination of education, training and experience.
• Minimum of three years direct fund-raising experience. Supervisory experience and experience working with volunteers at various levels throughout the community are essential.
• Ability to independently apply a broad knowledge of fund-raising practices and principles.
• Excellent analytical, organizational and time management skills.
• Ability to coordinate and direct the work of others.
• Ability to exercise a high level of tact and discretion in both internal and external interactions. Ability to motivate and lead a team and work as a team member. Ability to create and maintain good working relationships with a variety of internal and external constituents.
• Excellent written, verbal and interpersonal communication skills.
• Familiarity with the Microsoft Office programs preferred.
• The incumbent must provide their own vehicle and possess a valid driver’s license.

The Director of Public Relations will contribute to advancing the institution by enhancing the image and distinctive identity foremost through the media. They will promote the president, university programs, events, faculty expertise and student achievements to the local, regional, and national media, and to other internal and external audiences.

Reporting to the vice president of advancement, the director works directly and creatively with the president, faculty and administrators to help communicate the institution’s mission and identity by providing news and information through verbal, written and electronic communications and works to continually establish and maintain relationships with media.

The director will:

• develop overall key message points to solidify the institution’s reputation in the media
• research and develop story ideas for external press through meetings with president, administrators, faculty, staff and students on all campuses
• develop and maintain wide list of media contacts
• write press releases and pitch stories to external press
• respond to incoming media calls by providing timely and accurate information
• attend institution events and serves as liaison to the media
• develop faculty experts to respond to media
• be available to work with crisis team to prepare statements and field press calls when warranted

Qualifications:

Seeking a creative, results-orientated, communications professional with bachelor’s degree in journalism, communications, English or related field; masters preferred; 10 years+ experience in media relations or public relations; excellent writing, editing and interpersonal skills; an understanding of higher education issues; the ability to work successfully on multiple projects; the ability to work as part of team and the capacity to perform effectively under pressure.

Special Events & Banquets Assistant:

Do you have experience in the non-profit sector working with fundraising events and banquets? If so, the People United Foundation, Inc. (PUF) in Atlanta, GA wants to talk to you today. We have an opportunity in the non-profit, entry-level arena for events & banquets assistants with administrative experience and an outgoing yet professional demeanor.

Description: This hands-on, entry-level position will be responsible for providing administrative support to the Banquets and Events Coordinators. The position encompasses assisting in setting up activities for all conferences and meetings, as well as online/offline social events and private party banquets, and supporting public relations activities.

Duties of the position include, but are not limited to:

• Perform general office business: Provide support with correspondence, mass mailings, assist with meeting preparations, data entry, and maintain department supply inventory, and records.
• Events Coordination: assist with logistics, prepare and organize materials, vendors and supplies. Prepare agendas, assemble materials, and help prepare presentations.
• Publications support: Assist with design and production of media, press releases, and other publications.
• Public Relations support: assist in maintaining lists and other media as needed. Core Skills and Attributes:
• Non-profit entry level, but administrative experience required.
• Time, energy, organizational abilities and reliability are a must.
• Weekends are a must depending on event and banquet schedules.
• Strong interpersonal skills with ability to work with a wide variety of constituencies
• Ability to handle multiple projects and work independently
• Cooperative attitude, willingness to learn, team approach
• Experience with Microsoft Office software
• Skilled in proofreading and must possess a creative mind

Accountable to:

Director of Telemarketing

Primary Objective of Position:

Provide oversight and expertise to the telefund operation which will help to increase the level of individual support to the annual fund. Special emphasis placed on working with the Director of Telemarketing to recruit, hire, train, and supervise student callers.  Caller shifts are Sunday through Thursday, 5:30 – 9:00 p.m., so evening work is required of this full time position.

Major Areas of Responsibility:

1. Direct the recruiting, hiring, training, supervision, and evaluation of student callers and supervisors who work on an automated telemarketing system. (75%)

• Manage the day-to-day activities of the students and evaluate their performance
• Monitor caller activity, provide feedback and training to ensure successful caller performance
• Coordinate nightly meetings, as well as recruiting and recognition events
• Create and update scripting
• Plan team-building activities and ongoing training programs
• Develop and supervise ongoing promotions or motivational activities to increase productivity

2. Work with collegiate representatives to secure guest speakers and current calling information. (10%)

   3. Respond to alumni/donor inquiries and complaints concerning the telefund program. (5%)

   4. Assist with the development of strategies to increase overall gift revenue and alumni participation rates.

   Work with the department management to develop and implement telemarketing budget. (10%)

   Essential  Qualifications:

   Bachelors degree. Minimum of two years of telemarketing or training and development experience.  Demonstrated PC software skills in word, spreadsheets, email, internet, and database familiarity.

   Preferred Qualifications and Selection Criteria:

   Annual fund experience in a college/university setting. Working knowledge of the principles of an annual fund and experience with direct mail and telephone solicitation. Strong written and verbal communication skills. Computer skills, particularly as they pertain to an automated telemarketing system. Supervisory experience, including performance evaluation, motivation, compensation, and administration. Demonstrated respect for others, support for department and organizational goals. Excellent written communications skills, using good grammatical style and form, and attention to accuracy. Excellent time management skills; use of effective tracking methods to complete work and projects in time required.

As a key member of the Management Team, this position is responsible for development and implementing a marketing and communications strategy.

The incumbent sets goals, monitors work and evaluates results to ensure that departmental objectives and operating requirements are met and are in line with the needs and mission of the organization.

ORGANIZATIONAL STATUS:

Reports directly to the Vice President of Advancement.

Plans and directs the work of the Marketing & Communications department staff and is responsible for establishing overall objectives and priorities for the direction of the department.

WORKING RELATIONSHIPS:

Works directly with the President and senior staff and volunteers to set overall organizational policies and priorities. Considers and analyses the implications of proposed actions and decisions on the whole of the organization.

Works directly with executive directors, senior staff and board members on collaborative projects.

ROLES & RESPONSIBILITIES:

• Assists in developing the department’s strategic plan, which addresses critical issues in the marketing and communications area. The plan will set out objectives for each strategic area of the department and outlines plans for achieving those objectives.
• In consultation with the Vice President, senior management team and departmental staff, develops and recommends an annual plan for the Marketing and Communications department. The plan will set out objectives, plans, and specific activities to be pursued in each area of responsibility. This plan will be developed in the context of the organization’s strategic and operating plans and will be directed at supporting the objectives established in those plans.
• Makes decisions relative to the selection, promotion, utilization, retention and compensation of Marketing and Communications staff.
• Makes presentations to the Board on Marketing and Communications strategies and activities.
• Provides strong, effective and highly visible leadership to the Marketing and Communications team in order to capitalize on the full potential of this most critical resource. Ensures that all employees are stimulated, motivated and guided to contribute fully to the realization of United Way’s mission, vision, goals and objectives. Empowers employees to identify innovative approaches to enhance organizational performance.
• Develops a marketing strategy that effectively markets the organization and educates the public in terms of issues and maximizes the organization’s fundraising efforts.
• Responsible for the development and implementation of an annual, strategic, special events calendar that ensures the efforts, resources and the volunteer time are utilized in a manner that provides the greatest return to the organization. Ensures all events are planned to capture the attention of the intended audience and the media. Manages the production of each event ensuring all appropriate sponsorships are achieved and all details are managed in a creative, timely and cost efficient manner.
• Develops and implements communications and media strategies that successfully deliver information and key messages to the public.
• Develops and maintains a strong and productive relationship with both print and electronic media. Ensures the organization is understood by the media and the media are interested in presenting information to the public in a manner that informs and educates them on the organization.
• Provides ongoing media training to the management team and volunteers. Ensures management and volunteers have the skills and confidence to deliver appropriate messages during interviews with the media.
• Directs market research activities in order to keep abreast of changing demographics and other relevant issues in order to evaluate marketing and communication activities and to monitor emerging issues.
• Ensures the development of advertising and promotional plans and manages the annual advertising and promotional budget.
• Manages the use of external resources as they pertain to the marketing and communications function (e.g. advertising agency, printers, etc.)
• Keeps abreast of all trends in the industry.
• Performs other related duties as assigned.

CONSEQUENCES OF ERROR:

This position has responsibilities for working with the Management Team and senior volunteers to develop and implement marketing and communications strategies and approaches. Poor leadership, inappropriate procedures, incorrect information, lack of foresight or diplomacy could adversely affect relations with the organization’s stakeholders, cause embarrassment to the organization and its senior officials and volunteers or result in a loss of credibility.

QUALIFICATIONS & REQUIREMENTS:

• University graduate in business, marketing, communications or an equivalent combination of education, training and expertise.
• Individual must possess a minimum of ten years combined senior management and communications experience in an organization involving a significant number of people with diverse and varied interests and backgrounds.
• Experience must include strategic planning, communications planning and management, marketing and media relations.

Skills:

Individual must be a strong communicator, have excellent written, presentation, oral communications and interpersonal skills.  Individual must possess strong leadership skills, be able to motivate and influence others. Individual must be able to think creatively and strategically, have excellent judgment and be able to work in a changing environment.

Purpose:

The senior manager online presence will be responsible for keeping content and format at the leading edge of the field.

To accomplish this, the senior manager will keep up to date on developments in the field and on innovations in the world of information Web sites.

The senior manager will develop and maintain substantial relationships with experts and organizations in the field in order to offer new content and features.

The senior manager will create and manage an editorial calendar to coordinate the regular addition (daily, if possible) of new material as well as monthly features.

The senior manager will take the lead in our efforts to raise funds from foundations, corporations, and government agencies to sustain online presence. The senior manager will work in collaboration with an editorial associate, Web team, and promotions team.

The senior manager will manage consultants who provide content for the site, manage the small Web staff who keep the site running, undertake our promotional efforts, and coordinate with the business manager to continue the growth of our online store.

Requirements:

• Manage the daily operations and future growth of the Web site, including content development, outreach, and technical support, and
• Ensure that user inquiries are handled efficiently
• Oversee writing and distribution of news headlines and monthly e-newsletter and manage forums
• Acquire content from regular contributors and other content providers, clear rights, and post to site
• Oversee promotion and seek promotion from other sites
• Supervise staff and freelancers to ensure that content, promotion, design, marketing, and Web programming work are carefully coordinated
• Work closely with staff to take advantage of joint content, marketing, sales, and promotional opportunities
• Collaborate closely with the business manager to support existing revenue-generating activities (online store,  sponsorships) and develop new ones
• Ensure that the site is fully accessible and complies with the latest standards of accessibility
• Manage the online presence budget
• Give presentations about the online presence at national conferences
• Play a major role in continuing fundraising efforts on behalf of the online presence, to include meeting with government, foundation, and corporation officials; drafting fundraising proposals; and coordinating with the fundraising department. Cultivate relationships with potential funding sources.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree or equivalent.
• Five or more years work experience preferable.
• Superior writing skills; writing that is clear, compelling and well organized, generally free from errors in grammar, punctuation, and spelling.
• Excellent oral communication and listening skills.
• Excellent organizational skills and attention to detail.
• Demonstrated ability to work effectively, both independently and in a team environment, in an atmosphere of multiple projects, shifting priorities, and deadline pressures.
• Experience in publications, Web site development, and/or project management desirable.
• Knowledge of the research, teaching methods, and social issues affecting children with learning disabilities and those who teach and care for them desirable.
• Experience in fundraising and grant writing preferred.
• Experience managing creative and technical staff.
• Strong presentation skills.
• Strong editorial skills.
• Strong sense of layout and design desirable.
• Ability to exercise independent judgment and discretion in performing duties.

This position is responsible for creating and maintaining general information pages and other aspects of the PUF’s World Wide Web presence and assisting various groups within the Institution with Web use and presentation by performing the following duties.

Major duties and responsibilities:

1. Assemble information and images of interest and use to various internal and external Institution audiences and organize and arrange them for presentation on the World Wide Web.

2. Manage and maintain the PUF’s Internet presence with a constant focus on marketing and student recruitment.

3. Work closely with Information Technology personnel and other groups within the PUF to find or develop new Web tools and applications, to expand on-line services, to insure that systems are user friendly and otherwise well designed, and to create and maintain a positive image for the Institution on the Web.

4. Assist in editorial and procedural decision-making as it applies to PUF information on the World Wide Web.

5. Evaluate, initiate, and maintain links to appropriate external information providers, promotes the PUF’s web site, and monitors its audiences.

6. Serve as consultant and trainer to PUF groups providing information and services via the Internet and intranet portal, providing design services as needed and generally assist with the human/machine interface.

7. Provide writing, graphic and editorial support for other Marketing and Communication Division projects including newsletters, press releases, brochures, video scripts, PowerPoint presentations, text and image scanning and output, CD support, web sites, exhibits and displays content.

Other skills and abilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Skill in the use of personal computers and related software applications.
• A thorough knowledge of: Business English and arithmetic; general office methods, procedures and practices.
• Ability to read and write at a level appropriate to the duties of the position.
• Ability to gather data, compile information, and prepare reports.
• Strong organizational skills and detailed oriented.
• Excellent telephone courtesy knowledge and experience.
• Ability to make administrative/procedural decisions and judgments.
• Ability to relate positively and effectively with a diverse faculty, staff and student body.
• Ability to travel and work weekends.

Education and or experience: 

Bachelor’s degree from accredited four-year college or university; or three years related experience and/or training; or equivalent combination of education and experience.

This position is responsible for assisting with planning and securing the ongoing stability by building and managing the financial, operating, and administrative systems infrastructure. The incumbent sets goals, monitors work and evaluates results to ensure objectives and operating requirements are met and are in line with the needs and mission of the organization.

ORGANIZATIONAL STATUS:

This position reports to the Chief Executive Officer.

Provides interpretations and makes recommendations concerning major organizational financial and administrative matters indicating alternatives and solutions to the Chief Executive Officer.

WORKING RELATIONSHIPS

Works directly with the Chief Executive Officer and senior staff to set overall organizational policies and priorities. Considers and analyses the implications of proposed actions and decisions by individual areas on the whole of the organization (financial, operating and administrative aspects).

Works directly with central finance and administrative staff.

ROLES & RESPONSIBILITIES:

Finance

• Responsible for financial management monitoring including all revenues, expenses, endowment funds and investments.
• Advises Chief Executive Officer, senior management on financial matters assessing and explaining long and short-term implications for the organization of alternatives and decisions.
• Develops and maintains polices and controls for financial functions.
• Manages the development and monitoring of overall organizational and departmental operating budgets.
• Responsible for managing all accounting processes including allocations and designation to ensure accuracy and timeliness.
• Oversees the preparation of standard and ad hoc financial reports required for responsible fiscal management. This includes budget analyses, cash flows and forecasts.
• Manages all aspects of financial relationships with external groups.
• Continuously realigns all aspects of the organization’s operations and support services to facilitate and reinforce the effectiveness of strategic plans.  This includes realigning key business processes, the organizational structure, management practices, communications, and the development and deployment of staff.
• Assesses and analyses the financial, administrative and operational implications of proposed actions and decision by individual areas and departments on the whole of the organization.

Central Services

• General management and implementation of all services required to operate efficiently and effectively including – space planning, central reception, capital equipment, central purchasing policies, building maintenance, etc.

Donor Services

• Manages the donor services area to significantly enhance the ability of the organization to manage and operate effectively by ensuring that gift processing systems and policies are accountable, cost effective and efficient.

Human Resources

• Development and implementation of basic human resource functions.
• Consolidated organizational hiring policies including rationalization and management of overall organizational staffing (management of costs, staff placement, allocation of human resources, etc.)
• Job descriptions, performance reviews, professional development, leave tracking.
• Management and administration of the collective agreement, including responsibility for negotiations, grievance procedures, management adherence to collective agreement.
• General management of all aspects of organizational HR requirements and responsibilities, including creation of economies and effectiveness.

QUALIFICATIONS & REQUIREMENTS:

• University graduation in business or a related field, professional accountant or an equivalent combination of education, training and experience.
• Individual must possess a minimum of 10 years combined leadership and financial management experience including five years in a senior management capacity with a complex not-for-profit organization involving a significant number of people and organizations with diverse and varied interests and backgrounds.
• Proven success with strategic planning, process re-engineering and project management.
• Individual must possess a high degree of technical expertise in accounting and financial management.
• Able to lead and motivate groups and individuals. Able to think creatively and strategically to successfully mediate and negotiate with individuals and groups internally and externally. Able to effectively manage a large staff, multiple deadlines and tight time constraints.
• Excellent written, verbal and interpersonal communications skills.

Fundraising Volunteer:

Basic Job Description:

Organize activities to raise funds or otherwise solicit and gather monetary donations or other gifts for an organization. May design and produce promotional materials. May also raise awareness of the organization’s work, goals, and financial needs.

Job Duties and Tasks

• Develop corporate fundraising programs, such as employer gift-matching.
• Monitor progress of fundraising drives.
• Compile or develop materials to submit to granting or other funding organizations.
• Develop and maintain media contact lists.
• Develop strategies to encourage new or increased contributions.
• Recruit sponsors, participants, or volunteers for fundraising events.
• Direct or supervise fundraising staff, including volunteer staff members.
• Secure commitments of participation or donation from individuals or corporate donors.
• Prepare materials for charitable events, such as fundraising envelopes, bid sheets, or gift bags.
• Create or update donor databases.
• Establish fundraising or participation goals for special events or specified time periods.
• Explain the tax advantages of contributions to potential donors.
• Identify and build relationships with potential donors.
• Monitor budgets, expense reports, or other financial data for fundraising organizations.
• Attend community events, meetings, or conferences to promote organizational goals or solicit donations or sponsorships.
• Contact corporate representatives, government officials, or community leaders to increase awareness of organizational causes, activities, or needs.
• Design or produce materials such as posters, Web sites, or newsletters to promote, market, or advertise fundraising events.
• Develop fundraising activity plans that maximize participation or contributions and minimize costs.
• Develop or implement fundraising activities, such as annual giving campaigns or direct mail programs.
• Direct or coordinate web-based fundraising activities, such as online auctions or donation Web sites.
• Plan and direct special events for fundraising, such as silent auctions, dances, golf events, or walks.
• Solicit cash or in-kind donations or sponsorships from individual, business, or government donors.
• Write speeches, press releases, or other promotional materials to increase awareness of the causes, missions, or goals of organizations seeking funds.
• Conduct research to identify the goals, net worth, history of charitable donations, or other data related to potential donors, potential investors, or general donor markets.
• Coordinate transportation or delivery of materials, supplies, or donations for fundraising events.
• Secure speakers for charitable events, community meetings, or conferences to increase awareness of charitable, nonprofit, or political causes.
• Write and send letters of thanks to donors.
• Write reports or prepare presentations to communicate fundraising program data.